How to Update Your Email Signature

This guide will walk you through how to update your email signature. Some settings you can change yourself, while others require assistance from support.

Summary

The Signature Setting Updater application allows you to see and make changes to your email signature. You can easily add your direct line, extension, mobile number, a professional license line, or a PTO (Paid Time Off) notice. For changes to your name, title, or office, you'll need to contact support as this information is synced from other systems.

Step-by-Step Instructions

1. Open the Signature Setting Updater.

   You can find the application by going to your Start Menu and typing “signature”. The application will show you what your current signature looks like.

    

   

    

2. Update Your Contact Information.

   You can include your direct line, extension, and mobile number in your signature. Simply check the boxes for the information you want to include and click Save Settings.

   

    

   If you are missing information that you want to include, you will see a note to contact support. Once support has updated your information, you will be able to include it in your signature.

    

3. Add a License Line.

   If you need to add a license number or other text beneath your title, you can type it into the License line. Click Save Settings, and the text will be added under your title. To remove it, simply delete the text and save the settings again.

   

    

4. Add a PTO Notice.

   If you are going to be out of the office, you can add a PTO notice to your signature. Check the PTO note box, and then select the dates you will be away. After you save, a note will be added to the bottom of your signature. When you return, you can uncheck the box and save again to remove the notice.

   

    

5. Requesting Other Changes.

   If you need to update your name, suffix, title, or the office you are assigned to, please contact support. Your title is updated from a system called UKG, and changes to your office may require coordination with HR.